Office Administrator

Step into a close-knit private family office managing the investments, assets and personal affairs of a high-net-worth family where trust, discretion and reliability genuinely matter.

This role is suited to a capable Administrator who is comfortable handling everything from the everyday, behind‑the‑scenes tasks to supporting senior priorities when required. It’s a long‑term, steady position designed for someone who values stability, variety and being relied upon, rather than title or high‑pressure. If you take pride in doing what needs to be done and enjoy contributing at every level, this could be a rewarding and meaningful opportunity.

Why this role stands out
This is a rare opportunity for a highly capable Administrator who thrives on organisation, foresight and being the calm, capable person behind the scenes. In this role, you’ll support a small, close‑knit leadership group, taking ownership of day-to-day administration and ensuring everything runs smoothly, efficiently and quietly.

The rhythm of your day
- You’re the person who walks in at 8am and immediately knows what needs to happen next.
- Own the office: first point of contact for visitors and calls, meeting and boardroom prep, kitchen and supplies, mail, couriers and the small details that keep the place humming.
- Keep systems sharp: maintain key and security registers, IT and licences, Yealink phones and Office Online filing; spot clutter and simplify it into a clean, logical structure.
- Support the leaders: coordinate complex diaries, stakeholder meetings and corporate travel, including frequent flyer programs, visas and the “what could go wrong?” thinking.
- Orchestrate the moving parts: contractors across Broome, Down South and other private properties, monthly morning teas, sundowners and the Christmas party.
- Champion smooth tech: liaise with external IT, keep systems stable, and start to explore how AI and automation can make the office more efficient.

What drives someone like you
If you recognise yourself here, you’ll thrive.
- You’re a do-er: you take an instruction once, think three steps ahead and execute without drama, follow-up or hand-holding.
- You come from a real operating business, not a world of theory; you understand how things work on the ground, and you read the room quickly.
- You’re steady: calm under pressure, composed with competing priorities and multiple Directors, and professional even when the day goes sideways.
- You’re worldly: you’ve travelled, booked travel or worked with it enough to know how to navigate the moving pieces.
- You’re process-minded and a bit allergic to chaos: messy filing, clunky processes and duplication make you want to fix them.
- You’re warm and discreet: you’re the welcoming face of the office, but you also know that what happens in the office stays in the office.

What success looks like
- In the first 3 months, you’re in the rhythm, the office runs smoothly, travel is handled confidently, and Directors trust that what they ask for will be done.
- By 6 months, filing is reorganised and working, contractor coordination is seamless, events are handled without fuss, and IT and systems just work in the background.
- At 12 months and beyond, you’re the operational anchor, proactively improving things, exploring AI and automation, and gradually stepping into a broader Senior EA remit as trust deepens.

What you bring
- Office experience as an Executive Assistant and/or Office Manager, or clear aptitude to operate at that level.
- Strong Microsoft Office skills, with Excel at a basic level minimum.
- Excellent communication and a sharp eye for detail.
- Proven ability to juggle competing priorities without losing your composure.
- Professional presentation and a natural, approachable manner in a high-trust, private environment.
- Experience with travel bookings, personal or corporate; familiarity with corporate travel and frequent flyer programs is a bonus.
- Bonus points for experience in a family office, private company or professional services setting, contractor or property coordination, and curiosity about AI and automation.

This won’t suit someone who needs micromanaging, brings drama, lacks discretion or has only operated in a narrow professional bubble.

It will suit someone who is self-driven, practical, quietly ambitious about their craft as an EA or Office Manager and looking for a role they can settle into and grow with over the long term.

Apply
If this sounds like you, send your CV and a brief note outlining the kind of leaders you’ve supported, the complexity you’ve handled and why this kind of trusted, hands-on role appeals to you.

PS: That little note (Cover Letter, addressed to me, Jodie Perram) is required and a little test to see that you’ve got the kind of attention to detail this role requires.